MASTER SCHEDULE: 90 Day Action Plan June-August 2007

1. Continue Implementation of Existing Viable/Critical Initiatives
   
   • _A Authority-Wide Apartment Turn-over (ATO) - Vacancy Reduction
   
   
   • _B James C White Community Room
   
   
   • _C Authority-Wide Physical Needs Assessments
     
     1. Elderly
     
     
     2. Townhouse
     
     
     3. Family
     
     
   
   
   • _D Pennington Court "spruce-up" and shower retrofit
   
   
   • _X2 Procure Brick Tower Demolition Designer
   
   
   • _N IDIQ Architecture/Engineering Services
   
   
   • _H1, _H2 Winter HVAC Planning / Readiness
   
   
   • _J Kretchmer Construction Deficiency Corrections
   
   
   • _W NJ2-53 Completion
   
   
   • _AC Branch Brook "spruce up"
   
   
   • _F Authority-wide Environmental Issues
     
     • Address Authority-wide Chronic Deferred Maintenance, Failing System Items
     
     
     • Address Authority-wide Security issues: Board-ups, fences, site clean-ups
     
     
   
   


2. Conduct Portfolio Evaluation
   
   1. Evaluate condition of each development
   
   
   2. Determine the appropriate level of treatment
   
   
   3. Determine the viability of each development and surrounding neighborhood
   
   
   4. Develop alternative revitalization strategies for each development
   
   
   5. Estimate budget cost for alternative strategies
   
   


3. Revise Existing Capital Plans
   
   1. Assess appropriateness of existing plans given the Portfolio Evaluation
   
   
   2. Adjust existing funding programs – reprogram line items if necessary
   
   
   3. Reprogram unobligated and dis-obligated funds accordingly
   
   
   4. Modify 5-Year CFP Plan
   
   
   5. Prepare FFY2007 CFP Annual Statement
   
   
   6. Submit revised budgets, new 5-Year CFP Plan and FFY2006 Annual Statement to HUD
   
   
   7. Develop Master Budget
   
   
   8. Develop Master Implementation Schedule
   
   


4. Establish an Organized Planning Process
   
   1. Establish a designated CFP Planning Group consisting of:
      
      1. Key NHA staff
      
      
      2. Resident leaders representing each development
      
      
      3. City officials responsible for planning and city’s housing program
      
      
   2. Conduct basic training in CFP and capital planning principal
   
   
   3. Conduct work and review sessions with the group during the Portfolio Assessment and the revision of the capital plans
   
   
5. Establish and Institute Procurement Process for A/E and Construction Contracts
   
   1. Develop and institute procedure
   
   
   2. Develop standard forms of RFP, RFQ and IFB
   
   
   3. Develop standard bidding document
   
   
   4. Develop standard selection and review proces
   
   
   5. Develop standard contract documents for A/E and construction contracts
   
   


6. Establish and Institute Budget and Accounting Procedures and Controls
   
   1. Establish procedures to maintain data consistency between Modernization and Finance
   
   
   2. Develop a procedure for tracking and approving obligations and expenditures
      
      1. Payment Requests
      
      
      2. Requisitions
      
      
      3. Purchase Orders
      
      
   
   
   3. Establish fully functional protocol for coordination with Finance Department
   
   


7. Establish a Reporting Mechanism
   
   1. Establish types of reports necessary
   
   
   2. Establish reporting format
   
   
   3. Determine who requires reports and at what frequency
   
   
   4. Institute mechanism to generate reporting to HUD electronically from MOD Database
   
   


8. Develop Construction Market Analysis
   
   1. Evaluate the construction market
   
   
   2. Develop a contractor and A/E outreach program
   
   
   3. Develop a MBE/Section 3 outreach program


9. Establish Quality and Cost Control
   
   1. Establish materials and performance standard
   
   
   2. Institute principals of value engineering during design phase
   
   
   3. Establish procedures for review of plans and specs for completeness
   
   
   4. Institute practice of confirmatory cost estimating
   
   
   5. Establish strict construction inspection procedures and standards